Wednesday, June 25, 2008

Simple web printing that avoids paper waste

The Internet is an incredibly valuable resource for both businesses and individuals alike, but the wealth of information provided by websites can sometimes be overwhelming. Useful websites can be easily bookmarked for quick access in the future, but it can still be difficult to home in on a particularly useful piece of information. Printing out entire pages of a site often means printing a great deal of unnecessary text and images, not only wasting ink and paper, but also increasing the amount of time needed to filter out what is not needed.

Web printing the smart way

HP Smart Web Printing is a free, downloadable browser plug-in that makes it possible to save both time and money by printing only the sections of a website you are interested in. Once you install the program, a selection button appears on your browser’s toolbar. Using the HP Smart Selection tool, text and images can be added to a clip book, the contents of which can then be printed once all of the required information has been collected.

Using this method, it is easy to collate information from a variety of web pages into a single useful document, without the need for endless copying and pasting. Information that has been added to the clip book can be edited and re-arranged before printing, or even saved in PDF format for easy sharing. Additional text can be added to clip book documents, images can be resized and components moved around as required.

Environmental and economical

By printing only the information that is required, the amount of paper and ink that is used can be dramatically reduced, which is not only good for the environment, but also for budgets.

HP Smart Web Printing will change the way you look at websites, addressing a problem you didn't realise you had. The intuitive way of working with information soon becomes second nature, and before long you'll wonder how you ever lived without it.

7 clever ways to stop office waste

When it comes to reducing wastage, small steps make a big difference. By implementing the following tips your office will benefit from reduced costs and greater productivity, and you’ll enhance your reputation by being an environmentally-friendly business.

1. Dial, don’t drive

Do you really need to conduct all your meetings face-to-face? Tele- and video conferencing is quick, simple and inexpensive to set-up. Many notebooks and desktops now come with conferencing capabilities so that you can lock eyes with your clients without leaving your office. Save money on air and train tickets and rapidly-rising petrol.

2. Maximise your mobility

Another great way to cut waste is with wireless mobility devices, Notebooks and connect you to your office so that you don’t use time and fuel making trips back and forth. Figures from the UK show that if small businesses reduced employee travel by just two working days a year they would collectively save more than one million tonnes of CO2, and dramatically slash their petrol costs.

3. Tonight, turn off your computer

Leaving your PC on overnight wastes more energy than you think. A shocking 75 percent of electricity is used by hardware that is supposedly turned off, according to recent research. It’s a common misconception that hardware uses no power when not switched on. Many appliances continue to draw a small amount of power when they are off – and that little bit really adds up. Unplugging things at the wall when you’re not using them is a great way to save power. Schedule your back-ups for your lunchtime so that you can switch off and unplug when you finish each day.

4. Work from home, one day a week

Studies have revealed that if UK employees worked from a home office once during the week they would save 516 million kilos of CO2 in reduced travel. They would also have lower travel costs, higher productivity and less stress by avoiding the peak-hour commuter rush. When employees must commute, encourage car-pooling.

5. Paper is precious

UK environmental group Waste Watch say white paper makes up 20 percent of the rubbish from offices and commercial sites. To reduce your paper trail use recycled products, only print when you really must, try to print on both sides, and use quality printing solutions like. They will help you enjoy improved printing productivity and not suffer from smudges, streaks or splatters.

6. Reduce by recycling

Recycling old hardware is easy with the HP’s Planet Partner service, while recycling your Original HP Print Cartridges is also quick and simple.

7. Spread the anti-waste word

Without proper communication your bright anti-wastage ideas will become just a waste of time. Make sure all your employees and colleagues are aware of and understand your initiatives.

10 e-mail mistakes that could cost your job

1. Emails sent under the influence Had a couple of drinks after work? Save your response till the morning when you’re sure of what you’re saying.

2. Sarcasm and dry wit
Email is not a good medium to convey the intricacies of sarcasm, and often it can be taken out of context - with disastrous repercussions.

3. Private matters
Always better to separate business and pleasure – and using company resources for personal issues is generally a bad idea.

4. Professional criticisms
If it’s a small thing, say it over the phone; otherwise it looks too official and can cause unnecessary worry. If it’s really bad, discuss it in person.

5. Personal remarks and gossip
It’s very easy to treat email like water cooler conversation, but these emails always have a tendency to get ‘Forwarded’.

6. Angry responses
It’s easy to fire off an angry response without thinking, but not always easy to retract it. Best to put a delay on your email if possible, or wait a day before you respond if you’re really that upset.

7. Bad language
Most people just don’t do it, but for the few who do – terrible idea, swearing has no place in work emails.

8. Company or industry secrets
This one may well get you sued as well as sacked.

9. Racist/sexist language
It’s best to avoid this in your everyday speech, as well as your work emails.

10. Sloppy writing
Even if it’s sent from your iPAQ while you’re at the beach, remember that your image is on the line.

Last but not least, if you work in government or other offices of interest to the general public, be extra cautious. A leaked e-mail from Tony Blair’s former press officer, Jo Moore, got her in huge trouble when, on 11th September 2001, she said of the terrorist attack news “it’s now a very good day to get out anything we want to bury. Councillors’ expenses?”.

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